FOOD VENDOR APPLICATION

Welcome!

Veg-Out is set to take place on Saturday, October 18, 2025 at The Rotary Garden in Greenfield Lake Park
We envision it to be an opportunity for all community members to discover options for a healthy lifestyle, vegan & vegetarian food, nutrition, and the environment all in one place.
This is a rain or shine event. The event may be rescheduled in the event of extreme weather that may pose a danger to vendors or patrons. (Extreme weather date is October 19, 2025).

ACCEPTABLE ENTRIES: Any food truck that sells only vegan or vegetarian food.
RATES:

FOOD VENDORS/TRUCKS: $125.00

For more information check the FAQ section below.
Vendor fees are non-refundable.

Please follow all instructions completely. Late or incomplete applications will not be considered. Once you receive a confirmation email, a separate invoice will be sent from Square for the vendor fee.
To apply to be a food vendor at VEG-OUT please use the form below:

Food Trucks Application Form

* Indicates required field

Name *

First

Last

Business or company name *

Email *

Phone Number *

Website (If you don't have one enter none) *

Facebook Page (if you don't have one enter none) *

Instagram (If you don't have one enter none) *

List all items to be sold *

You may attach a menu *

Max file size: 5MB

Which type of set up do you have?

Food Truck (Self Contained) *

Yes

Food Truck Dimensions: LxWxH *

TRAILER w/ TOWING VEHICLE (tow vehicle must be unhitched & trailer parked in designated area) *

Unhitched Trailer

Unhitched Trailer Dimensions: LxWxH *

Do you use a generator? Note: Only quiet generators are allowed *

Yes No

Tell us if you have any special requirements *

Would you like to be a speaker or demonstrator? *

Yes No

If yes, please describe what you would like to do. For example a cooking demo. *

Food vendors are solely responsible for obtaining food permits, insurance and any necessary licenses.
(Failure to comply with all application and permit rules may result in the vendor being shut down. In the event of such closing, there will be no refunds.)

Vendors are responsible for cleaning and removing all trash in the area of their food truck at the end of the event. Food areas must be kept clean at all times. No trash may be dumped on the grounds. All zip ties and other items used to set up the booth must be removed.

I agree to only sell vegan or vegetarian food items at the Veg-Out Festival *

I Agree

HOLD HARMLESS CLAUSE AND INSURANCE:
Each Participant/Vendor agrees to protect, defend, indemnify and hold harmless the overall event and its officers, directors, agents, or any person, organization or company associated with the event against loss, damages, or expense by reason of suits, claims, demands, judgments and causes of action caused by Participant or the Participant's agents, arising out of or in consequence of the performance of this contract. Festival Management can give indications of attendance at previous events but cannot and does not guarantee attendance or profit levels at the event site. Any loss sustained is to be borne by the Participant. No insurance is provided by Cool Wilmington to participants at VEG-OUT. ALL of the food, drinks, products, and general merchandise being sold within the premises of the event are vegetarian or vegan. By submitting this application, you are agreeing to certify that ALL of your products being sold at this event is complicit with a vegetarian or vegan lifestyle. The Participant herein acknowledges receipt and reading of all the Terms and Conditions of this contract. Participant agrees to allow Cool Wilmington the use of their submissions for marketing purposes. I HAVE READ AND AGREE TO ALL CONDITIONS OF THIS CONTRACT.

Checking this box acts as legally binding digital signature to the above terms and conditions *

Agree

Make sure you check the digital signature "Agree" box directly above.
Do not hit the submit button more than once.
A confirmation message will appear after your application has been uploaded.
If you have any problems with your submission email us directly at [email protected].
You will receive an email within five business days after your application is received.

Submit

Vendor FAQ

When/Where do I load in?

Check-in directions and vendor parking, will be sent closer to the event date.

What is the set up / breakdown procedure?

Set up directions and breakdown procedures will be sent to closer to the event date.

What happens if there is bad weather?

This is a rain or shine event. The event may be rescheduled in the event of extreme weather that may pose a danger to vendors or patrons. We have a rain date on October 19, 2025